Email Signature

MMU Email Signatures

Email is the official communication vehicle used by Mount Mercy University. It is important for adequate and consistent contact information be provided by all University employees in their email communications.

Guidelines
The following email signature guidelines are recommended for use by all Mount Mercy representatives.

Creating both a shorter/internal and longer/external email signature is very helpful when communicating digitally. The shorter/internal version prevents repeating already-known information to internal colleagues such as addresses, logos, websites, etc. The longer/external version lists full mailing address information, web url, and logos and is best used when sending for the first time to a new/external contact outside of MMU. It's easy to set them both up in Outlook and set the internal one as default, while switching to the external one when needed. See instructions below. 


For the shorter/internal version:  
Name
Title, Department
Mount Mercy University | Office Location | Phone Extension

Example: 
Mustang Sally
Mascot, Athletics Department
Mount Mercy University | Warde Hall 100 | x123


For the longer/external version:
Name  
Title, Department
Mount Mercy University | Office Location
University Address
Phone with Extension | Cell Phone (if applicable) | mtmercy.edu
logo/social media icons

Example: 
Mustang Sally

Mascot, Athletics Department
Mount Mercy University | Warde Hall 100
1330 Elmhurst Drive NE, Cedar Rapids, IA  52402
319-363-1323 x1000 | Cell (if applicable) | mtmercy.edu

 

 


Instructions on adding an email signature block in Outlook:

To Add An Internal Signature (the signature that attaches to email sent within the university):

  • Begin a new message
  • On the “Message” tab, click “Signature," then the "Signatures..." option
  • Click “New”
  • Name this signature “Internal”
  • Copy and paste the shorter/internal example content above into the "Edit Signature" box
  • Update/edit the information to match your own
  • To the right, under "Choose Default Signature," next to "New messages" choose "internal" and next to "Replies/forwards" choose "internal"
  • Click "Ok" 

 

To Add An External Signature (the signature that attaches to mail outside the university):

  • Begin a new message
  • On the “Message” tab, click “Signature," then the "Signatures..." option
  • Click “New”
  • Name this signature “External”
  • Copy and paste the longer/external example content above, including logo and social media images, into the "Edit Signature" box
  • Update/edit the information to match your own
  • Click "Ok" 
  • To use your External signature, choose it from the Signature pull down in the Message tab of the ribbon