Email Signature

Email Signature

Email is the official communication vehicle used by Mount Mercy University. It is important for adequate and consistent contact information be provided by all university employees in their email communications.

Departments or divisions with established websites or logos that meet university standards may include this in their email signature.

Font recommendation
For visual consistency in electronic communication, it is recommended that all email signature/ footers use 11 pt. Arial for the name (bold and italicized) and 10 pt. Arial for all remaining information.

Guidelines
The following email signature guidelines are recommended for use by all Mount Mercy representatives. 

Name
Title
Department
Office Location (optional)
Mount Mercy University
Mailing address
Phone
Cell
www.mtmercy.edu

Example

Mustang Sally
Mascot  |  Athletics Department
Mount Mercy University  |  1330 Elmhurst Drive NE  |  Cedar Rapids, IA  52402
Desk: 319-363-1323 x1000  |  Cell: 319-000-0000  |  mtmercy.edu

 

 

Instructions on adding an email signature block in Outlook:

To Add An External Signature (the signature that attaches to mail outside the university):

  • Begin a new message
  • On the “Message” tab, click “Signatures”
  • Click “Signatures” from the drop down menu
  • Click “New”
  • Copy and paste the content, including logo and social media images, on the email signature page of the virtual toolbox
  • Name this signature “External”
  • Under “New Messages” in the “Choose default signature” block to the right, select “External”
     
     

To Add An Internal Signature (the signature that attaches to internal mail):

  • Follow the steps listed above
  • Copy and paste only the text, exclude the logo and social media images, on the email signature page of the virtual toolbox
  • Name this signature “Internal”
  • Under “Replies/forwards” in the “Choose default signature” block to the right, select “Internal”