The Mount Mercy University Office of Marketing & Communications uses Associated Press Stylebook (AP) in the Mount Mercy Magazine, web news, press releases, brochures and other publications.
Mount Mercy University
The first reference of Mount Mercy in written form should be the formal name of the institution – Mount Mercy University.
Second reference to the university may be the preferred shorthand – Mount Mercy.
Exception – MMU is also acceptable shorthand; however it is considered a secondary choice, and should be used primarily for internal audiences and used only when necessary.
Incorrect – Mt. Mercy University, Mt. Mercy
Capitalization of the word “university” is rarely used. Capitalize the word “university” when it stands alone in reference to the official policy of Mount Mercy, but not in reference to the physical entity alone, nor as a replacement for the university’s proper name.
Correct – The university is located in Cedar Rapids.
Incorrect – The University is located in Cedar Rapids.
Exception – University policy states…. (replaces “Mount Mercy University policy states…”)
Academic departments, administrative offices and facilities
Academic departments, administrative offices and facilities of Mount Mercy are capitalized when the complete and official designation is used. Generally, academic areas are followed by the word "department," while administrative areas are denoted by "office." On the other hand, lowercase fields of study except where a proper noun is part of the name.
Correct – Office of Admissions, admissions or admissions office
Incorrect – Admissions Office, Admissions or Admissions Department
Correct – Mount Mercy University Department of Business, the business department
Incorrect – Business Department or Business
Fields of study example
Correct – biology, psychology, English
Incorrect – Biology, Psychology, english
Formal titles are capitalized when they immediately precede a name, lowercase if the formal title follows the name. Occupational descriptions should be lowercase.
Correct – Assistant Professor of Chemistry Joe Nguyen; Dr. Joe Nguyen, assistant professor of chemistry
Incorrect – Joe Nguyen, Assistant Professor; Chemistry Professor Joe Nguyen, chemistry professor Joe Nguyen
Capitalize formal academic degrees. Lowercase abbreviated academic degrees. Note that full academic degree titles are not possessive, whereas abbreviated academic degrees are possessive (exception: associate degree).
Correct – Bachelor of Arts, a bachelor’s, master’s degree, associate degree
Incorrect – Bachelor’s Degree, bachelor of arts, Master’s Degree, associate’s degree
References to the graduate center
The first reference of the graduate center in written form should be the formal name of the building – Mount Mercy University CRST International Graduate Center.
Second reference to the graduate center may be the preferred shorthand – Mount Mercy CRST Graduate Center or CRST Graduate Center.
Exception – Mount Mercy Graduate Center is also acceptable shorthand; however it is considered a secondary choice.
Avoid using Graduate Center as a proper name.
References to the univesity center
The first reference of the university center in written form should be the formal name of the building – Sisters of Mercy University Center.
Second reference to the center may be the preferred shorthand – University Center.
Exception – UC is also acceptable shorthand; however, it is considered a secondary choice and should be used sparingly, primarily for internal audiences, and only when necessary.
References to room numbers
When referring to a specific room, add the number after the building name.
Correct – Warde Hall 202, Donnelly Center 300
Incorrect – Warde 202, 202 Warde Hall, 300 Donnelly Center
Lowercase the seasons unless part of a formal name. Mount Mercy considers seasons like fall and spring to be formal names for semesters when accompanied by the year.
Correct – Fall 2016, Spring 2017, fall, spring
Incorrect – Fall, Spring, fall 2016, spring 2017
Please refer to the Associated Press Stylebook (AP) for additional guidance.
Period – Use only one space after a period at the end of each sentence.
Comma – Do not use the final comma in a list or series. Final commas are acceptable in complex sentences.
• Correct – ham, egg and chips
• Incorrect – ham, egg, and chips
• Example of a complex sentence: I had orange juice, fruit, and ham and eggs for breakfast.