Editorial Style

Please note: The Mount Mercy University Office of Marketing & Communications is transitioning to the Chicago Manual of Style, which will replace usage of Associated Press Stylebook.

Tips & References

Mount Mercy University

The first reference of Mount Mercy in written form should be the formal name of the institution – Mount Mercy University.

Second reference to the university may be the preferred shorthand – Mount Mercy. 

Exception – MMU is also acceptable shorthand; however it is considered a secondary choice, and should be used primarily for internal audiences and used only when necessary.

Incorrect – Mt. Mercy University, Mt. Mercy

Academic departments, administrative offices and facilities 
Academic departments, administrative offices and facilities of Mount Mercy are capitalized when the complete and official designation is used. Generally, academic areas are followed by the word "department," while administrative areas are denoted by "office." On the other hand, lowercase fields of study except where a proper noun is part of the name.

Administrative example
Correct – Office of Admissions, admissions or admissions office
Incorrect – Admissions Office, Admissions or Admissions Department

Academic example
Correct – Mount Mercy University Department of Business, the business department
Incorrect – Business Department or Business

Fields of study example
Correct – biology, psychology, English
Incorrect – Biology, Psychology, english

Formal titles
Formal titles are capitalized when they immediately precede a name, lowercase if the formal title follows the name. Occupational descriptions should be lowercase.

Correct – Assistant Professor of Chemistry Joe Nguyen; Dr. Joe Nguyen, assistant professor of chemistry
Incorrect – Joe Nguyen, Assistant Professor; Chemistry Professor Joe Nguyen, chemistry professor Joe Nguyen

Academic degrees
Capitalize formal academic degrees. Lowercase abbreviated academic degrees. Note that full academic degree titles are not possessive, whereas abbreviated academic degrees are possessive (exception: associate degree).

Correct – Bachelor of Arts, a bachelor’s, master’s degree, associate degree
Incorrect – Bachelor’s Degree, bachelor of arts, Master’s Degree, associate’s degree

References to the graduate center

The first reference of the graduate center in written form should be the formal name of the building – Mount Mercy University CRST International Graduate Center. 

Second reference to the graduate center may be the preferred shorthand – Mount Mercy CRST Graduate Center or CRST Graduate Center. 

Exception – Mount Mercy Graduate Center is also acceptable shorthand; however it is considered a secondary choice.

Avoid using Graduate Center as a proper name.

References to the university center

The first reference of the university center in written form should be the formal name of the building – Sisters of Mercy University Center. 

Second reference to the center may be the preferred shorthand – University Center. 

Exception – UC is also acceptable shorthand; however, it is considered a secondary choice and should be used sparingly, primarily for internal audiences, and only when necessary.

References to room numbers
When referring to a specific room, add the number after the building name. 

Correct – Warde Hall 202, Donnelly Center 300
Incorrect – Warde 202, 202 Warde Hall, 300 Donnelly Center

Seasons
Lowercase the seasons unless part of a formal name. Mount Mercy considers seasons like fall and spring to be formal names for semesters when accompanied by the year.

Correct – Fall 2016, Spring 2017, fall, spring 
Incorrect – Fall, Spring, fall 2016, spring 2017

Punctuation

Period – Use only one space after a period at the end of each sentence.

Comma – Use the final comma in a list or series.
• Correct – ham, egg, and chips
• Incorrect – ham, egg and chips